Camps Planning Resources

Organizer Resources:

These resources map to the 8-Week Planning Guide. Use the links within the text below for examples and documents.

Week #1: Developing A Plan

Review Week 1 Milestones and Tasks.

Week #2: Crystallize Concept + Secure Venue + Define Dates

Review Week 2 Milestones and Tasks.

  • Tip: for venue ideas, consider checking out Meetup.com or Upcoming.com or Evenbrite.com listings for other events in your area
  • Tip: mail your group asking for recommendations or ideas
  • Document: Camps 1 Page Overview
  • Support Call: addressing questions to ask when visiting possible venues, ideas for creative/nontraditional spaces, and examples of other events
  • Live chat: for questions and feedback with all Camp organizers and NetSquared team

Week #3: Get the Word Out

Review Week 3 Milestones and Tasks.

  • NetSquared will provide a page on the site with content about your event
  • NetSquared and TechSoup Global will filter global sponsor relationships for potential matches
  • Tip: remember to ask the venue to include mention of the event in any public calendars or promotion they do
  • Document: Sponsorship Kit
  • Document: Example community survey
  • Document: Re-useable content/language explaining the Camps concept (use anything from the announcement blog postor Camps page,
  • Document: Camp logos and styleguide
  • Resource: Camps Content Planning
  • Support Call: discussing ideas and best practice on promoting events online and how to identify and solicit sponsors
  • Live chat: for questions and feedback with all Camp organizers and NetSquared team

Week #4: Organizing Key Contributors

Review Week 4 Milestones and Tasks.

  • Document: Example call for volunteers from N2Y4
  • Document: N2Y4 Content Volunteer Guide
  • Support Call: discussing volunteer roles included in global conferences NetSquared has organized before, share ideas about volunteer recruitment and volunteer management
  • Live chat: for questions and feedback with all Camp organizers and NetSquared team

Week #5: Agenda

Review Week 5 Milestones and Tasks.

  • Open Space, Barcamp and other unconference event examples
  • Document: Format examples
  • Support Call: discussing examples and methods used at other events, how to facilitate an “unconference,” and how to measure community interest
  • Live chat: for questions and feedback with all Camp organizers and NetSquared team

Week #6: Reserve the Food & Beverages

Review Week 6 Milestones and Tasks.

  • Tip: Ask if the venue has a relationship with any vendors for possible discounts
  • Tip: Ask if members of the local group or their organizations have relationships with vendors
  • Document: Example vendor donation request letter
  • Support Call: discussing options for what to provide, how to serve during the event, and ideas for getting donations
  • Live chat: for questions and feedback with all Camp organizers and NetSquared team

Week #7: Registration Push

Review Week 7 Milestones and Tasks.

  • The NetSquared Community Blog, Website, Facebook/Twitter/LinkedIn, and Net2 News are all available for Camp promotion
  • Support Call: discussing how to manage questions about RSVP and other ways to get involved, how to promote the event, and more
  • Live chat: for questions and feedback with all Camp organizers and NetSquared team

Week #8: Event Prep

Review Week 8 Milestones and Tasks.

  • Tip: schedule a call with any volunteers or speakers who cannot attend the event prep meeting at the venue
  • Support Call: discussing last minute questions and planning issues
  • Live chat: for questions and feedback with all Camp organizers and NetSquared team

Post-Event

Review Post-Event Milestones and Tasks.