Portland 2010 Camp

Portland Camp Planning

The purpose of this page is to allow Portland Camp details and milestones to be marked off in real time – creating transparency around goals and needs for organizers, NetSquared team supporting organizers, and others.

Week #1: Developing A Plan

Get Week 1 Resources.

Key Milestones:

Tasks:

  • DONE — Define Key Milestones
  • DONE — Create Task lists
  • DONE — Share Project Plan with NetSquared and Advisors
  • DONE — Identify Key Partners/Supporters

Status: Week 1 Tasks completed

Week #2: Crystallize Concept + Secure Venue + Define Dates

Get Week 2 Resources.

Key Milestones:

  • DONE — Portland CAMP 1-pager published
  • DONE — Venue secured. DreamBOX @ the Jupiter Hotel, 800 East Burnside Street, Portland, OR
  • DONE — Date chosen. Friday, June 25th, 2010

Tasks:

  • DONE — survey possible locations
  • DONE — contact locations for pricing, availability, restrictions
  • DONE — select a venue and confirm date
  • DONE — send venue and date information to Net2 team for promotion

Status: Week 2 Tasks completed

Week #3: Sponsorship and Promotion

Get Week 3 Resources.

Key Milestones:

Tasks:

  • DONE — Create event page using the NetSquared Local Meetup.com group http://netsquared.meetup.com/13/calendar/13558880/
  • DONE + In Progress (announcements & outreach will continue) Announce date, venue and concept locally via organizations, listservs and other social media outlets
  • DONE — Distribute survey for community feedback on topics, speakers, formats, etc. Survey included as part of registration at http://pdxnet2camp.eventbrite.com/
  • In ProgressContact potential sponsors with invitation to participate
  • In ProgressConnect with sponsors for details by phone, email or in person
  • In ProgressShare sponsorship details with NetSquared team for inclusion on website and add any sponsorship details to local event page

Status: In Progress — Sponsorships

Week #4: Organizing Key Contributors

Get Week 4 Resources.

Key Milestones:

Tasks:

  • DONE Vet Camp Contributors and define volunteer roles
  • DONE + In Progress (announcements & outreach will continue) Gather/segment list for appropriate Outreach messages and follow up
  • DONE + In Progress (keynote selection is in progress) Update event page to include session speaker list

Status: Keynote selection in progress; Volunteer opportunities defined but not yet filled

Week #5: Agenda

Get Week 5 Resources.

Key Milestones:

Tasks:

Status: Unconference breakout brainstorming still open; Survey on community needs will remain open until event registration closes.

Week #6: Reserve the Food & Beverages

Get Week 6 Resources.

Key Milestones:

  • Food ordered or secured.
  • Beverages ordered or secured.

Tasks:

  • Identify possible vendors/suppliers to make food or beverage donations
  • Check food/drink requirements of venue
  • Purchase/order/reserve food and drinks whether donated or not
  • Update the event page to highlight any donating vendors/companies

Status:

Week #7: Registration Push

Get Week 7 Resources.

Key Milestones:

  • Goal registration # reached

Tasks for Organizers:

  • Event page updated with all event information
  • Event promoted to and by local groups, lists, organizations, partners and sponsors

Status:

Week #8: Event Prep

Get Week 8 Resources.

Key Milestones:

  • Venue, food/beverage, and other resources checked
  • Speakers & volunteers prepared for event

Tasks for Organizers:

  • Confirm arrangements with venue and vendors
  • Schedule and conduct meeting with speakers and volunteers at the venue to prepare for event, answer questions, review agenda

Status: